1. Our contact details
The Secretary UKAF RFC
Address: C/O Tom Blackburn, 1710 NAS, Unicorn Bld, HMNB Portsmouth, HANTS, PO1 3GX
Phone Number: 07891127780
2. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
|“Data”||means collectively all information that you submit to UKAF RFC via the Website. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998;|
|“Cookie”||means a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in Clause 11;|
|“UKAF RFC”||means the owner and or administrator of this website;|
|“UK and EU Cookie Law”||means the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;|
|“User”||means any third party that accesses the Website and is not employed by UKAF RFC and acting in the course of their employment; and|
|“Website”||means the website that you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.|
3. Scope of this Policy
This Policy applies only to the actions of UKAF RFC and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
4. Data Collected
Without limitation, any of the following Data may be collected by this Website from time to time:
- Personal identifiers, contacts and characteristics (for example, name and contact details)
- date of birth;
- job title;
- Military Rank;
- contact information such as email addresses and telephone numbers;
- demographic information such as post code, preferences and interests;
- IP address (automatically collected);
- web browser type and version (automatically collected);
- operating system (automatically collected);
- a list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected).
5. Our Use of Data
Any personal Data you submit may be retained by the UKAF RFC.
Unless we are obliged or permitted by law to do so, and subject to Clause 6, your Data will not be disclosed to third parties. This does not include our affiliates including the RFU, UKAF Sports Board, UK Ministry of Defence.
All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see Clause 10 below.
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
- internal record keeping;
- improvement of our products / services;
- identifying players in photographs and match reports;
- identifying players and people in news articles;
- maintaining capped player records;
- recruitment and appointments;
- Third Party Websites and Services.
UKAF RFCs may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services have access to certain personal Data provided by Users of this Website.
Any Data used by such parties is used only to the extent required by them to perform the services that UKAF RFCs requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
6. Links to Other Websites
7. Your Right to Withhold Information
You may access certain areas of the Website without providing any Data at all. However, to use all features and functions available on the Website you may be required to submit certain Data.
8. Accessing & updating your own Data
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
Please contact us at email@example.com if you wish to make a request.
Data security is of great importance to UKAF RFC and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
By using this Website you may receive certain third party Cookies on your computer. Third party cookies are those placed by websites and/or parties other than UKAF RFC. Third party cookies are used on this Website for analytical reporting purposes and are detailed in below. These cookies are not integral to the services provided by the Website.
All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
Before Cookies are placed on your computer, subject to sub-Clause 11.5 and sub-Clause 11.8, you will be prompted to request your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling UKAF RFC to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
Certain features of the Website depend upon Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies. You may still block these cookies by changing your internet browser’s settings as detailed below.
This Website uses analytics services provided by Google analytics. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how Users use the Website. This, in turn, enables us to improve the Website and the products and services offered through it. You do not have to allow us to use these Cookies, as detailed below, however whilst our use of them does not pose any risk to your privacy or your safe use of the Website, it does enable us to continually improve our Websites.
The analytics services used by this Website uses, but is not limited to, the following Cookies:
|Name of Cookie||First / Third Party||Provider||Purpose|
|_ga||Third||Google Analytics||Used to distinguish users.|
|_gat||Third||Google Analytics||Used to throttle request rate.|
|__utma||Third||Google Analytics||Used to distinguish users and sessions.|
|__utmt||Third||Google Analytics||Used to throttle request rate.|
|__utmb||Third||Google Analytics||Used to determine new sessions/visits.|
|__utmz||Third||Google Analytics||Stores the traffic source or campaign that explains how the user reached this site.|
|__utmv||Third||Google Analytics||Used to store visitor-level custom variable data.|
You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
You can choose to delete Cookies at any time however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
11. Changes to this Policy
UKAF RFC reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.
12. How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at firstname.lastname@example.org
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk